To prepare for system implementation, Univerus Sport and Recreation recommends you begin by pulling the following lists & items together in advance:
- Go-live date, when do you want to start accepting athlete registrations, we will work backwards.
- Select URL (for example: schoolname.athletesystems.ca)
- Understanding your current processes – current form, current reports, current spreadsheets
- Integration points with other systems – do you get data in reports from your student information system, etc.
- Faculties on your campus (so we can add that list to a dropdown when your athletes are registering)
- Therapists/Student trainers that work with your teams – we use this list for travel party purposes
- Sports – the teams and rosters that you want to manage - think through things like whether you want rosters defined by gender – Women’s Cross Country, or just Cross Country (combined).
- Users – who are all the staff that will access the system, and their emails
- What are groups of athletes that you might want to track in addition to rosters (academic support programs, leadership committees, etc). Think about any spreadsheet lists that you maintain on the side that we could potentially help you eliminate and manage in the system moving forward.
- Awards – a list of all the awards that you’d like to track attached to athletes – local, provincial, and national.
- Files for coaches – compile all the reference docs, files and forms that you’d like to store in the coaches portal for quick reference by coaches.
- Links for coaches – compile all the links to external resources that you’d like to store in coaches portal for quick reference by coaches
- List of all your coaches, their sports and their emails – head coaches and assistant coaches
- Financial Awards – if you want to track financial awards in the system, what are the named awards that you’d want to attach to athlete profiles
- Are there events that you’d like to track attendance at – do you have a list of those events? Will obviously evolve and grow as you move forward, but something to just think about.
- Any key reports that you manually generate now – compile a copy of it, and share it with us – and we can ensure there is a similar report in the system moving forward.
- Team fees – how much do you charge each athlete, by team – do you want us to collect that as part of the registration process (we use Stripe for all payment processing)